Getting Started

Welcome to the user manual of eViewer v7 which is a proficient, competent and result-oriented product. This guide has been designed for the users to understand the software with precision and accuracy. So, we recommend you to carefully go through the guide before launching the product, keep it safely and can be accessed readily for future reference.

Overview

eViewer v7 is a powerful, zero footprint HTML5 document viewer for viewing multiple file formats including MS Office (Excel, Word, PPT) TIFF, JPEG, PDF, AFP, MODCA and many others. It is a high-performance document viewing solution that enables users to view documents and images from a desktop or any mobile device within an internet browser or web application.

Supported File Formats

eViewer v7 supports all of the following file formats:

Understanding User Interface

eViewer v7 has a user friendly and intuitive user interface that provides quick access to the user requirements.

Blank eViewer v7

After submitting the viewer URL, this blank eViewer v7 will render.

There are three ways for loading any type of document within eViewer v7 for viewing and manipulation:

• Insert Document
• Scan Document

Insert Document

For inserting a document, user can select an insert document button located on the right-hand side of the blank eViewer v7.

On clicking the Insert Document button, an dialog box will pop up to enable the user to insert a document.

User can insert multiple documents through this insert document button, but one at a time.

Scan Document

User can scan the document through a scan document button located on the top right tab of the blank eViewer v7.

Selecting this button, the scanner function activates and starts the scanning process.

eViewer v7 offers multiple options for scanning the document. It comprises of two modes: Duplex and ADF. Users can also adjust the Scan Resolution and Color Scale of the scanned document. Once all the options are selected, press the scan button to begin the process.

eViewer v7 after Document Insertion

This is the main eViewer v7 document viewing area. There are many options on both the sides which includes multiple functionalities. On the left side, there are the Home button options: View, Insert, Annotate, Redact. On the right side, there are document options: page navigation, saving, exporting, printing, and closing.

1. Thumbnail
   The thumbnail window displays a miniature representation of the document pages that helps in easy navigation. The pages of a document can be viewed by clicking on the thumbnail page, and then the selected thumbnail will be open in the document viewing area. The thumbnail which is currently visible in the document viewing area will be highlighted with red color signifying that this page is currently being viewed.
   
   • Thumbnail Resizing
     The thumbnail window can be increased or decreased by dragging the resizing bar. To increase the size of the thumbnail, drag the bar to the right, and to decrease drag the bar to the left. With this user can get a clear preview of the document pages.
     
   • Multiple Page Selection in Thumbnail
     Multiple Page Selection provides functionality to a user for selecting multiple pages in the thumbnail view area using the Control (Ctrl) or Shift keys to perform various functions.
     
     Control key: The user can select individual pages of the document one at a time within the thumbnail view area.
     Shift key: The user can select an array of pages at a time. For example, selecting the thumbnails for pages 5 to 10 of the document.
     Right Click Menu Options: When the user right clicks on the selected pages, the following menu is displayed:
     
     Print and Export Selected Thumbnails: To print or export the pages of the selected thumbnails, please follow these steps:
     Click User Options > Print or Export, for printing and exporting a document from the regular viewer menu.
     
     An option, “Selected pages” is available and selected by default in the print and export document dialogue boxes.
     
     This indicates that only the highlighted pages in the thumbnail view area will be printed or exported.
2. Document Navigation
   Document Navigation provides the facility for easy traversing among the documents inserted in eViewer v7.
   
   Selecting the document thumbnail button, users will be able to see all the documents which are being displayed in the viewer, sequentially in thumbnail form. The selected document thumbnail gets highlighted with red color signifying that this document is currently being viewed in the document viewing area. User can smoothly switch from one document to another by simply pressing the down arrow key or by clicking it. For opening the pages of a specific document, user should double click on the selected document thumbnail. This makes the traversing among the documents more efficient and time saving.
3. Page Navigation
   Page navigation helps the user to easily traverse among the pages of the document.
   
   1. Previous Page
      It will render the previous page of the selected page of the document.
      
   2. Go To Page
      It will render the page according to the page number provided by the user.
      
   3. Total Pages
      It will show the total number of pages of the selected document.
      
   4. Next Page
      It will render the next page of the selected page of the document.
      

Home Buttons

This is the standard Home functions that is comprised of the following: zooming, image scaling functions, rotation and editing tools.

Describing each option with their individual functionalities:

1. Hide Thumbnail
   This feature will hide the thumbnails side bar.
   
   After hiding thumbnail, the user interface will look like the following:
   
2. Panning
   Panning is by default activated and helps the user move the zoomed areas of the document into the document window for viewing.
   
3. Page Zooming
   Page zooming is the ability to zoom in and out a document or image at page level.
   1. Zoom In
      It will increase the magnification level of the page.
      
   2. Zoom Out
      It will decrease the magnification level of the page.
      
4. Page Rotation
   Page rotation is used for rotating a page of the document in the clockwise direction.
   
5. Page Scaling Options
   Page scaling options help the user to view the pages in different scales in the document viewing area.
   1. Fit to Window
      It will resize the document to fit entirely in the window.
      
   2. Fit to Width
      It will resize the document to fit in the width of the window.
      

View Tab

View tab is comprised of split document, invert, copy to clipboard, undo, actual size view, thumbnail and normal view, text search, and select text which is considered as one of the most beneficial tools of eViewer v7.

1. Split Document
   eViewer v7 provides a feature of splitting the document into separate documents. Split can divide the document from the selected page number and make another document from those splitting pages.
   By selecting on the Split Document button, the document is split up into two documents.
   
   Users can split a document from any desired page except the first one. It will provide the following alert if split has been applied on first page of the document.
   
   Splitting can be initiated from Page 2 or later of the document. This means that starting from that page, the pages have been removed from the original document and a new document is formed from that page till the last page of the document, by default, named as Group1.
   For instance, the original document (Sample Document) contains only Page 1.
   
   The new split document (Group1) contains all the pages starting from Page 2.
   
   Users can perform this operation many times on a single document until the last page.
2. Invert
   When the user clicks on the invert the background of the current page changes into black/white color which makes the text clearly visible.
   
3. Copy to Clipboard
   When the user clicks on Copy to Clipboard the current image of the document in the viewer gets copied.
   
   Users can paste the image accordingly outside the eViewer 7
   
4. Undo
   Currently Undo works only with the split functionality and reverses the splitting changes until and unless the documents are being saved.
   
   After performing undo, the split changes made to the original document will be removed that means the document will get back to its previous state and the new split document will be automatically deleted. This can be used until the documents are unsaved.
   It can be applied only once at a time on the new document after splitting otherwise it will provide an alert.
   
5. Actual Size
   Actual size view will reset the original zoom level of the document in the viewer window and the document level will be set to fit according to the actual height and width within the window.
   
6. Thumbnail and Normal View
   For easy and quick navigation among the pages of a document, eViewer v7 provides Thumbnail View, which displays all the pages of a document as tiles in the document viewing area.
   
   Users can traverse the pages and the selected page will be highlighted with different border color. To open the desired page, the user will double click the particular page, and it will be rendered in the viewer.
   
   To get back to the standard view of eViewer is by clicking the “Normal View” button.
   
7. Side by Side View
   Side by Side View is an advanced feature of the eViewer v7. It facilitates the functionality for viewing multiple documents. It will provide the accessibility to the user to view and compare more than one document at a time. When the user clicks on side-by-side view button, a new tab will be generated.
   
   The selected side will be highlighted to reveal that it is currently active. Both the views will have their own respective scroll bars.
   
8. Compare Documents
   With this functionality, the user can compare two documents that are opened in the viewer. Click on Compare Documents, and the list of all opened documents appears. Select the document from the list for comparison.
   
   It displays the documents in side by side view and also the result of the comparison along with their properties. It shows the differences between in text, images, graphics, and annotations that can be easily navigated page by page.
   
   The control is the opened document in the viewer and the test is the document that is being compared.
9. Text Search
   Text Search enables users to quickly find the text data in the displayed document.
   
   Searching can be performed using several options. It can be a simple search or search with advanced facilities.
   1. Simple Search
      Can be performed by simply writing the text in the text search box.
      
      As a result, the searched text will be highlighted within the document and the application automatically brings the user to the page(s) on which the search text is found.
      
      Use previous and next arrows to traverse among the searched text in case of multiple text results.
      
   2. Advanced Search
      eViewer 7 provides the user with the advanced searching functionalities like matching whole word and match case sensitive content.
      
      Searching with whole word restricts the search to the word only. These words are separated by a space. Searching with case sensitive is used to search only for those words that match the word exactly the same as typed in the text box, while checking for the capitalization of characters. Users can use either anyone of them, or both in a single attempt.
      Searched text result can be seen as highlighted text in the document.
      
10. Select Text
    Select Text allows the user to select the text from the document.
    
    The selected text can be copied by ctrl+c and it can be pasted outside the eViewer 7.
    

Insert Tab

Insert tab has features such as page editing tools, add checkpoints, append document and setting up watermark in the document.

1. Page Editing Tools
   Page editing tools are the group of functions which provides the features for editing the pages of a document such as cut, copy, paste and delete.
   1. Cut Page
      It will Cut the selected page from the document.
      
      The viewer will display a confirmation pop up showing that the cut operation has been successfully implemented on the desired page with the page number.
      
   2. Copy Page
      It will Copy the selected page and will be available on the Windows “clipboard”.
      
      The viewer will display a confirmation pop up showing that the copy operation has been successfully copied with the desired page to the clipboard.
      
   3. Paste Page
      It will Paste the copied page or cut page next to the selected page.
      
      If the page is not copied or cut successfully, then it will provide an alert for copying page first.
      
      The viewer will display a confirmation pop up showing that the paste operation has been successfully pasted the desired page, which is copied from the clipboard and also mentioned in the pop-up box.
      
   4. Delete Page
      It will Delete the selected page from the document.
      
      The viewer will display a confirmation pop up showing that the delete operation has been successfully deleted the desired page.
      
2. Checkpoint
   The Checkpoint is a feature to add comments to the area of the document.
   
   Click and drag diagonally on the screen and release the mouse button, the comments dialog box will appear over the screen.
   
   Type the title and the comments in the respective fields and then save it.
   
   Users can change the color of Checkpoints by right clicking on it. Users can also delete it and view the comments from here.
   
   Example, the checkpoint shown in the color red:
   
   Link Checkpoint
   User can link the checkpoint by right clicking on it, and a dialog box appears. Click on the link button.
   
   Enter the URL or page number for jumping into the particular page within the document and click link. The checkpoint is linked successfully.
   
   For deleting the checkpoint link, a user has to right click on it. This dialog box will appear with a remove link button in it.
   
   View Checkpoint Comments
   eViewer v7 provides the ability to view all the comments using the Comment button that is located on the top right panel of the viewer.
   
   All the comments will be displayed sequentially. These comments include the miniature representation of the checkpoint, the page number on which checkpoint is being drawn, the username with the date and time of the checkpoint. Users can also write comment.
   
   Users can make notes and communicate using further replies.
   
   These comments and replies can be edited and deleted using the three horizontal dots.
   
   There are certain verification options for each checkpoint comment. By default, all the comments are mentioned as clear.
   
3. Append Document
   Append Document enable users to add pages to the original document from another document.
   
   Clicking on the Append Document button, a pop-up box will appear on the screen to choose the document which the user wants to append. Suppose the user wants to add a document named Sample Page.pdf in the document.
   
   After selecting the Sample Page.pdf document, in this case after page 1, it will be appended in between Page 1 and Page 3 of the original document Sample Document with the increase in the total number of pages from 10 to 11.
   
4. Watermark
   Watermark feature provides the ability to apply watermarks to the document.
   
   Watermarks are text or pictures that appear in front of the document text. They often identify the document status, such as marking a document as a Draft, Confidential, and Urgent. eViewer v7 provides a list of standard watermarks, or the user can create their own custom watermark.
   
   1. Predefined Watermarks
      There are four predefined watermarks in eViewer v7:
      
      These predefined watermark text can be readily selected from the given list and can be placed on the document.
   2. Custom Edits
      Custom edits are used to insert different types of watermark texts according to the requirements.
      
      For example:
      • Select “Date or Time”, the watermark will be the exact date or time of applying the watermark to the document.
      • Select “Page Number”, the watermark will be the page number for every page of the document.
      • Select “Total Pages”, the watermark will be the total page count of the document and applied on every page of the document.
      • Select “Document Name”, the watermark will be the name of the document applied on every page of the document.
   3. Save Watermark
      To save the custom watermark.
      
   4. Name
      Enter the name of the custom watermark and click save. The watermark is added to the custom watermark list.
      
   5. Style
      Style signifies the look of the watermark in the document, as described below. By default, the left most design option is selected.
      
   6. Position
      Position function will allow the user to align watermark to the page. It may be left, center or right, by default, it is on the left side.
      
   7. Opacity
      Opacity function will allow the user to select the opacity of the watermark. By default, it is transparent.
      
   8. Fit To
      Fit To allows the user to select the scale of the watermark according to the document. By default, it is 100%.
      
   9. Font
      Font allows the user to select the font used for the text of the watermark. By default, it is courier type.
      
   10. Preview
       Preview of the watermark after setting all the above-mentioned features, but before finalizing it.
       
   11. Page Limit
       Page Limit have following options:
       • All Pages: All the pages of a document will be watermarked. By default, it is selected.
         
       • Page Range: User provides the page range (“from page number” to “to page number”), for example 1-2.
         
       • Current Page: Applying the watermark only to the page in viewing window of the viewer.
         
   12. Apply
       After configuring all the styling features of the watermark, the user needs to click on “Apply Watermark” button for creating the watermark on the document.
       
       Applying a Watermark:
       
       Watermark is marked on the document as per the above settings.
       
       1. Delete
          Once the watermark has been created and applied to the document can be deleted by selecting the created watermark annotation and then selecting the “Delete” button.
          

Annotate Tab

Annotate tab consists of several annotations options to apply on the document.
The Annotations are comments, notes, markups, explanations and other types of external remarks that can be added to a specific part of the document. These annotations are defined to point out, explain or illustrate the particular area in the document.
eViewer v7 provides various tools to enable users for writing their notes and adding comments to the document, and help them to collaborate with others. Additionally, it provides the ability to add digital stamps, and other useful markups to make the viewer an ideal solution for a business workflow environment.
User can add comments with every annotation and these comments will be approved, rejected, cancelled, completed or clear by the Admin user. To every comment, further reply can be posted, edited and deleted.
Annotation marks are saved as annotation data that is stored in a separate XML file. Whenever a user draws an annotation, an XML file with the same name as the document name is created in the current directory. The annotations can also be printed with the document if the user wants.
This is the standard Annotate tab which contains all the annotation tools such as line, arrow, circle, rectangle, pen, highlight, text, stamp, polyline, polygon, sticky note, button, and cloud. It also provides the function for hiding and showing these annotations. All these annotations have their own properties and settings, which this guide will explain further.

1. Line Annotation
   The Line annotation tool provides the user with the ability to draw lines.
   
   The user can create a line by clicking where the line to begin, and drag the cursor to the place where it should end, then release the mouse button.
   
   User can edit the properties of annotation by right clicking on the annotation. Set the border color, adjust the opacity, and set the border width of the line.
   
   Set the border color, adjust the opacity, and set the border width of the line.
2. Arrow Annotation
   The Arrow annotation tool allows the user to draw an arrow.
   
   The user can create an arrow by clicking and dragging diagonally, then release the mouse button.
   
   User can edit the properties of annotation by right clicking on the annotation. Set the border color, adjust the opacity, and set the border width of the arrow.
   
3. Circle Annotation
   The Circle annotation tool draws a circle on the document.
   
   The user can create a circle by clicking and dragging the cursor on the screen, then release the mouse button.
   
   User can edit the properties of annotation by right clicking on the annotation.
   
   Set the border color, set the border width, fill the background color, and adjust the opacity of the circle.
4. Rectangle Annotation
   The Rectangle annotation tool draws a rectangle on the document.
   
   The user can create a rectangle by clicking and dragging the cursor on the screen, then release the mouse button.
   
   User can edit the properties of annotation by right clicking on the annotation.
   
   Set the border color, set the border width, fill the background color, and adjust the opacity of the rectangle.
5. Pen Annotation
   The Pen annotation tool draws freehand lines on the document.
   
   The user can create a freehand line(s) by clicking on the screen and dragging the cursor. It will follow the moves, so release the mouse button to end the drawing.
   
   User can edit the properties of annotation by right clicking on the annotation. Set the border color, adjust the opacity, and set the border width of the freehand lines.
   
6. Highlight Annotation
   The Highlight annotation tool provides the ability to highlight text or areas of the document.
   
   The user can highlight by clicking and dragging diagonally on the screen, then release the mouse button.
   
   User can edit the properties of annotation by right clicking on the annotation.
   
   Fill the background color and adjust the opacity of the highlighted area.
7. Text Annotation
   The Text annotation tool allows the user to write text within the textbox on a page of the document.
   
   The user can create and place any text annotation by clicking and dragging diagonally on the screen, then release the mouse button.
   To type, double click on the textbox and a cursor will appear to enable the user to type. By click anywhere outside the box, the writing capabilities will end and the text will be finalized. To edit the text, double click on the textbox again.
   The text box can be repositioned by dragging the box border and the size of the text box can be adjusted by dragging the selection handles.
   
   User can edit the properties of text annotation by selecting and right click on the annotation.
   Set the border color, set the border width, fill the background color, adjust the opacity, choose the text color, set the font size and select the font style of the text.
   
   Example: After making these modifications to the properties, the text annotation will look like:
   
8. Stamp Annotation
   The Stamp annotation tool is used to place a stamp on the document.
   
   The Stamp Annotation allows adding wide variety of images or text stamps anywhere on the document, either available out-of-the-box with predefined stamps or custom made. The user can choose either from a list of predefined stamps or can create their own stamps by simply selecting an Add stamp button.
   
   1. Predefined Stamps
      There are various predefined stamps in eViewer v7:
      
      These predefined stamps can be placed on the document and the user can move the annotation anywhere on the document, and adjust the size of it.
      
      For deleting the annotation, user has to right click on the stamp annotation in the document. A pop-up dialog box will appear with a Delete button in it.
      
   2. Add Stamps
      For adding new stamp, click on the Add Stamp button, a dialog box will appear. Two types of stamps that can be added to the document:
      a) Text Stamps
      User can create any Text stamp annotations by selecting the Text Stamp in the dialog box and write the desired text in the given text field. Stamp Preview will show the look and feel of the annotation.
      
      User can place these annotations anywhere on the page and can move around anywhere on the document and adjust the size.
      
      User can edit the properties of annotation by right clicking on the annotation.
      
      Set the border color, set the border width, fill the background color, choose the text color, set the font size and select the font style of the text stamp.
      b) Image Stamps
      Users can create any Image stamp annotations by selecting the Image Stamp in the dialog box and then choose the desired image from the system. Stamp preview will show the preview of the stamp annotation the user had created.
      
      User can adjust the width and height of the image while creating the image stamp. eViewer v7 recommends the user to keep the size to no more than 250 pixels, otherwise it will provide an alert.
      
      User can place these annotations anywhere on the page and can adjust the size.
      
      For deleting the annotation, user has to right click on the image stamp in the document.
9. Polyline Annotation
   The Polyline annotation tool draws continuous line composed of one or more.
   
   The user can create a polyline by clicking on the screen, keep dragging the cursor, pause for the new line and then continue.
   
   User can edit the properties of annotation by right clicking on the annotation.
   
   Set the border color, adjust the opacity, and set the border width of the polylines.
10. Polygon Annotation
    The Polygon annotation tool provides the ability to draw polygon on the document.
    
    The user can create a polygon by clicking on the screen, keep dragging the cursor, pause for the changing the line and then continue.
    
    User can edit the properties of annotation by right clicking on the annotation.
    
    Set the border color, set the border width, fill the background color, and adjust the opacity of the polygon.
11. Sticky Note
    The Sticky note is a collaborative annotation places a sticky note with comments on the document for further review by users.
    
    Place the sticky note on the document.
    
    After placing the sticky note, the comment to the sticky note will be visible and editable in the right side panel of the viewer.
    
    Adding Annotation Comments is discussed in detail on Page 57.
12. Button Annotation
    The Action Button annotation tool inserts an action button to the document. The action button has predefined scripts that are created by the admin user.
    
    User can edit the properties of the action button by right clicking on the annotation.
    
    Fill the background color, adjust the opacity, choose the text color, and select the action script of the button.
13. Cloud Annotation
    The cloud annotation tool is like a closed polygon with curved(cloud) lines drawn on the document. It is used to mark a certain area in the document in any shape.
    
    User can create a cloud annotation by clicking on the screen, keep dragging the cursor, pause for the changing the line and then continue.
    
    User can edit the properties of annotation by right clicking on the annotation.
    
    Set the border color, adjust the opacity, and set the border width of the cloud lines.
14. Adding Annotation Comments
    With every annotation drawing, there will a respective comment at the right side of the document viewing area.
    
    These comments include the miniature representation of the annotation type, the page number on which annotation is being drawn, the username with the date and time of the annotation. Users can also write comment.
    
    Users can mark reply to the comment.
    
    Users can make notes and communicate using further replies.
    
    These comments and replies can be edited and deleted using the three horizontal dots.
    
    Every annotation has a relevant annotation comment. If there are multiple annotations in the document, then there will be a separate annotation comment for each drawing, and that comment can be easily differentiated.
    There are certain verification options for each annotation comment. By default, all the comments are mentioned as clear.
    
    1. Accepted
       
    2. Rejected
       
    3. Cancelled
       
    4. Completed
       
    5. Clear
       

    View Annotation Comments
    eViewer v7 provides the ability to view all the annotation comments using the Comments button that is located on the top right panel of the viewer.
    
    Users can view, edit, verify and delete them.
    

15. Hide and Show Annotation
    This function, Hide and Show, provides the user with the option to show or hide the annotations and their comments as per the user’s requirement.
    By default, the annotations are visible (show) in the document.
    
    As the user clicks on the Hide Annotation button, all the annotations as well as the respective comments will be hidden from the document.
    
    As the user clicks on the Show Annotation button, all the annotations as well as the respective comments will be visible in the document.
    
16. Link Annotation
    User can link the annotation by right clicking on the annotation, a dialog box appears. Click link annotation button.
    
    Enter the URL or page number for jumping into the particular page within the document and click link. The annotation is linked successfully.
    
    For deleting the annotation link, a user has to right click on the annotation. This dialog box will appear with a remove link button in it.
    
17. Search Annotation
    By default, annotations can be searched in the Text Search tab. It searches the text in the document and in annotations also. The search result displays both results. For annotation search results, it displays an annotation shape icon.
    
    To search only annotations a new checkbox is introduced. When the user clicks on Only Annotations, this will redirect to the annotation shape and comment.
    

Redact

Several types of confidential information come in the form of categories like Social Security Numbers, Account Numbers, Date of Births, Passport Numbers, Names and more, that needs to be removed or hidden from the documents. eViewer v7 provides redaction features that makes the content secure and readily accessible.
In the Redact tab, there are a number of features options to enable users to redact documents, such as redact word, redaction, search and redact, clear redaction and redact view mode.

An option to un-redact the document is also available. This option depends on the type of user for un-redacting the document.
A parameter Select User Type defines the type of user when the viewer is initiated.
There are three types of user access: Normal, Super_User, and View_Only.

• NORMAL: If the user type is set to Normal, then the redaction annotations created or modified by the current user can be un-redacted while redactions made by other users remain redacted.
• SUPER_USER: If the user type is Super_User, then the entire document can be un-redacted and the document has re-rendered with all the redaction annotations displayed editable in transparent grey mode. The Super_User can edit and see through the redactions.
• VIEW_ONLY: If the user type is View_Only, then the user is not able to un-redact the document.

Once un-redacted, the user can resize or remove the existing redactions and then save it to redact again. Exporting or printing the document produces redacted version of the document.

1. Redact Word
   Redact Word redacts a selected word using this icon:
   
   eViewer 7 provides the user with redacting functionalities like whole word and case sensitive redaction abilities. Users can use either anyone of them or both in a single action.
   
   Searched text result can be seen as highlighted text in the document.
   Redacting a word with a whole word means that it restricts the search to the word only. These words are separated by a space from both the ends.
   
   Redacting a word with case sensitive is used to search only for those words that match the word exactly the same as typed in the text box, while checking for the capitalization of alphabets.
   
2. Redaction
   Redactions can be drawn on the document using the Redaction button.
   
   The user can drag the cursor to apply redaction, then release the mouse button to finalize it.
   
   There are many predefined Redact Tags to define the use and reason of the redaction.
   
   When the user’s mouse hovers the redact area, it will display the redaction details.
   
3. Search and Redact
   Search and Redact tool allows the user to search from the predefined options and perform redaction on that data type.
   
   As soon as the user clicked the button, a dialog box will appear, which contains a variety of category options for data redaction.
   
4. Redact View Mode
   Redact View Mode allows the user to view the current redactions.
   
5. Clear Redaction
   Clear redaction will remove all the redactions from the document.
   

Digital Signature

A digital signature is an electronic form of a signature accessible by the Signature tab on the main viewer ribbon.

Two main features of the Digital Signature function:

• Creating Signature Fields for signing
• Signing document

1. Creating Signature Fields
   Users can create digital signature fields anywhere in the document by selecting the Add Signature button icon. A new signature field can be created on a document by simply dragging and dropping the field to the desired location on the document. Users can create multiple digital signature fields on the document.
2. Signing Document
   eViewer presents users with their existing saved signature (if available). User can choose to add their name, current date and their field labels using the checkboxes. Choose the signature and click Apply.
   
   If an existing signature is not available, then a popup window appears having the option to create a new digital signature (via draw, type, or upload options, which can be saved for that user for later use). eViewer provides three color options for designing a signature via drawing or typing. Users can also append the name, date, and labels in the signature by selecting the checkboxes.
   
   • Draw a Digital Signature
     Users can draw the desired signature either by touch or their mouse. The viewer allows the user to set the color of the signature of either black, blue, or red. Click on Create to create the signature, preview it, and then click Apply to attach the signature to the document. If the user requires changes to the signature, then click Cancel and restart the draw signature process.
     
   • Type a Digital Signature
     To type a signature, a textbox appears for users to enter the desired signature text as their signature. Users are able to select the desired font and color, and the signature text is automatically updated. Click on Create, preview it, and then click Apply to add the signature to the document.
     
   • Upload Digital Signature Image
     To use an existing image as a signature, the user can upload the image via the Upload section in the window and provide the image file to be used as a signature. Once the image is uploaded, click Create, and the user can preview the image and the add the signature to the document.
     
3. Sign Document with existing Signing Fields
   The Signature Panel displays the details of the empty signature fields presented in the document. User can select a particular field and sign the document in existing signing fields.
   
   Digital Certificate ID
   A digital signature can be validated by attaching a digital certificate to the signature. If the user has already added a digital certificate ID to eViewer, select the appropriate digital certificate, enter the digital ID pin or password, and click Apply.
   
   The user can import a digital certificate by selecting configure new digital id. A pop window will appear to add a digital certificate ID file, supports PFX or P12 versions. Click on Browse to find the certificate file and enter the digital ID password. User can select to make this certificate the default. Click Continue to upload the digital certificate to eViewer.
   
   The details of the imported certificate name, issued by, and expiration time appear. Click Apply.
   
   Once applied, the signature is embedded in the document successfully.
   
   Signature Panel
   A digital certificate is applied on signature fields after applying the digital signature, validating them such that any modifications to the document and/or signature will invalidate the document. Whenever the user opens a signed PDF document, eViewer will detect whether the document includes digital signatures or not.
   The Signature Panel displays the details of the digital certificate applied to the document as well as the date, type, and time of the signature. In the event the digital certificate is expired or tampered with, it displays it in the signature panel as invalid or no longer valid, and the reasons for an invalid certificate, and any errors. The signature panel details can be accessible in the left panel adjacent to document thumbnails.
   Document Lock
   eViewer v7 provides the ability to lock the document to protect the integrity of the document and digital signatures after all parties have signed. When the user selects the Lock document option and clicks Apply, the document will be locked and can be viewed in read-only mode. Neither annotations nor signatures can be added to the locked document. If a document has existing signing fields that have not been signed, this option will be unavailable until all signing fields are complete.
   
   If the Lock document option is unchecked, then the user will allow drawing annotations as well as adding signatures.

Speech Synthesis

eViewer’s speech synthesis feature provides users with a greater level of accessibility of documents by vocally transcribe text on the current page of the document. It is located to the right of the digital signature tab. It includes these functions:

• Previous Page: The user can traverse to the previous page to listen to that page.
  
• Play: Vocally transcribe the text on the current page.
  
• Pause: Pause vocally transcribing text and holds the point in the document to enable the user to restart from that point.
  
• Stop: This stops the transcription function.
  
• Next Page: The user can traverse to the next page of the document for verbal transcription.
  
• Speech Speed: For controlling the speed of speech of which the user listens.
  

The following speed options are available to the user:

Top Right Panel of eViewer v7

This panel consists of several essential features such as insert document in case of multiple documents need to be inserted in the viewer, new document, close all files as well as close the specific file, save document, comments (annotation/ checkpoints) which is already discussed under viewing checkpoint and adding annotation Comments section and viewer information.

Describing each button with their individual functionalities:

1. New Document
   New Document generates a blank PDF document instantly on the screen.
   
   A blank document with no pages will be open in the document viewer area.
   
2. Close All File
   Close All File will close all the rendered documents in eViewer at once.
   
   If any of the document is unsaved, then it will provide the following alert.
   
   If there are more than one unsaved document being closed, it will provide an alert for each document.
3. Close File
   Close File will close that particular document which is currently rendering in the viewer.
   
   If the document is unsaved, then it will provide an alert to save it.
4. Save Document
   Save document will store all the data modifications and add-ons in the document, which is currently rendering in the document viewing area.
   
   The documents are saved into PDF and TIFF file formats, and the relevant annotations information will be saved in JSON format.
5. Viewer Information
   It will show the version number of eViewer v7 which the user is accessing.
   
   For example:
   

User Options

eViewer v7 provides a number of User Options, which is accessible via the button on the top right corner.

It has three main options: Preferences, Print Document and Export Document.

1. Preferences
   User can set the viewer preferences according their requirements.
   
   The viewer divides all the features and functionalities into five sets:
   • General Preferences
   • Toolbars
   • Annotations
   • Stamps
   • Redact Tags
   1. General Preferences
      
   2. Toolbars
      
   3. Annotations
      
   4. Stamps
      
   5. Redact Tags
      
2. Print Document
   eViewer v7 provides the function to print documents from the viewer.
   
   For printing a document, click on the “print” button, a dialogue box will appear in the viewer which will show various options for printing the document as needed.
   
   The user can print the document using normal printing options or the “Customize Print” option, which merges multiple pages of the same or different documents to make a new one.
   1. Standard Print Functions
      Print document dialogue box consist of the following options:
      • All Pages: All Pages signifies all the pages of a document will be printed. By default, it is selected.
        
      • Current Page: Current Page signifies the page which is currently open in the document viewing area of the viewer.
        
      • Page Range: Page Range signifies an array of from page number to to page number, for instance 1-2. User can also provide a single page number instead of the range, like 1.
        
      • All Documents: All Documents means a combination of all those documents which are being rendered in the viewer. The print document first contains all the pages of first document, then all the pages of second document and continue till the last document.
        
      • Include Annotation: If the user wants to download the annotations along with the document, then include annotations checkbox needs to be selected, and by default it is checked. User can uncheck it if there is no requirement for any annotation download.
        
      • Include Watermark: IIf the user wants to download the watermark along with the document, then include watermark checkbox needs to be selected, and by default it is checked. User can uncheck it if there is no requirement for any watermark download.
        
   2. Advanced Print
      Advanced print is a feature provided by eViewer v7 to combine several pages of the similar or distinct documents to make a new document.
      
      Advanced print document feature consists of the following options:
      • Document List: A dropdown list of all those documents which are currently open in eViewer v7.
        
      • All Pages: All Pages means a series of all the pages of a document without any manipulation. This option is by default selected.
        
      • Page Range: Page Range means an array of ‘from page number’ to ‘to page number’. User can also provide a single page number instead of the range.
        
      • Add: Add button will add the combination of selected document from the dropdown list, their respective choice regarding all pages or page range, and add them to the list for printing the document.
        
        After adding the pages from various documents which are being rendered in eViewer, as shown below:
        
      • Remove: Remove button will delete all the information about those pages which has been added previously for printing the document.
        
        After selecting the desired row and click on Remove button, that row will be deleted from the given list.
        
3. Export Document
   eViewer v7 provides the feature to download the document to the user’s workstation.
   
   For exporting a document, click on the export option, a dialogue box will open in the viewer, which will show various options for downloading the document as per the user’s choice.
   
   1. Standard Export
      Export document dialogue box consist of the following options:
      • Document Name: Document Name signifies the name of the final exported document. By default, it is named as “Mst Export” but can be renamed as per the user.
        
      • All Pages: All Pages signifies all the pages of a document will be downloaded without any manipulation. By default, it is selected.
        
      • Current Page: Current Page signifies the page which is currently open in the document viewing area of the viewer.
        
      • Page Range: Page Range signifies an array of ‘from page number’ to ‘to page number’, for instance 1-2. User can also provide a single page number instead of the range, like 1.
        
      • All Documents: All Documents means a combination of all those documents which are being rendered in the viewer. The export document first contains all the pages of first document, then all the pages of second document and continue until the last document.
        
   2. Advanced Export
      Advanced export is a feature provided by eViewer v7 to combine several pages of the similar or distinct documents to make a new document.
      
      Advanced export document feature consists of the following options:
      • Document List: A dropdown list of all those documents which are already being open in the document viewing area of eViewer v7.
        
      • All Pages: All Pages means a series of all the pages of a document without any manipulation. This option is by default selected.
        
      • Page Range: Page Range means an array of “from page number” to “to page number”, or a single page number instead of the range.
        
      • Add: Add button will add the combination of selected document from the dropdown list, their respective choice regarding all pages or page range, and add them to the list for exporting the document.
        
        After adding the pages from various documents which are being rendered in eViewer, as shown below:
        
      • Remove: Remove button will delete all the information about those pages which has been added previously for exporting the document.
        
        After selecting the desired row and click on Remove button, that row will be deleted from the given list.
        
      • Include Annotation: If the user wants to download the annotations along with the document, then include annotations checkbox needs to be selected, and by default it is checked. Otherwise user can uncheck it if there is no requirement for any annotations to be download.
        
      • Include Watermark: If the user wants to download the watermark along with the document, then include watermark checkbox needs to be selected, and by default it is checked. Otherwise user can uncheck it if there is no requirement for any watermark to be download.
        
      • Export as PDF: If the user wishes to download the exported document in the Portable Document Format (PDF) form, then he should select the PDF option. By default, PDF checkbox is selected.
        
      • Export as TIFF: If the user wishes to download the exported document in the Tagged Image File Format (TIFF) form, then he should select the TIFF option.
        
      • Export Button: As soon as the user click on the export document button, a file will be downloaded either in the document or image file form fulfilling all the above requirements.
        

Metadata

eViewer enables users to view, edit, and save metadata information associated with any document. The metadata information of any file can be created, updated, and saved back to your Enterprise Content Management ECM system or repository. The metadata includes any information about the document as defined by the CM (content management) based on the use case business logic.
In the eViewer to view and edit the metadata of the displayed document, click Metadata button.

The Properties dialogue box appears that presents the available metadata details, through which the user can view and update according to their permission levels.

Document Properties
It includes several fields that display the information of the document. The user can view, edit and save any information that can be set by the document creator. These fields may have some constraints that validate the required value. Once the fields have been updated, the user can click the Save button.

Audio Video Support

eViewer v7 provides audio and video file support. For video, it supports MP4, AVI, WebM, and Ogg formats.

Users can play, pause, and jump to a particular location of the video using the seek bar.

The other user controls that are available are volume, speed settings, pop out (to view the video outside the webpage constraints), and full screen.
The viewer supports MP3 and Ogg audio formats. Users can play, pause, and jump to a particular timeline of the audio file using the seek bar. It includes other controls like volume and speed settings.

PDF Editing & Flattening

With eViewer version 7, users can fill in PDF form fields by simply selecting the fields to fill in the appropriate content in the field options. These field options include the text box, checkbox, drop-down, and radio button. PDF form fields are, by default, fillable in the viewer.

In the case there are PDF form fields that the creator does not want anyone to edit, eViewer supports this by providing the PDF Flattening functionality that makes the PDF form fields into read-only mode and cannot be edited.
In the viewer, the PDF flattening feature is disabled by default. To change the editable form to non-editable, simply enable the PDF Flattening feature in the user preferences file, or in the viewer follow these steps:

1. Open the PDF form in eViewer.
2. Click User Options in the top right corner.
   
3. Click Preferences> General Preferences> and Enable PDF Flattening.
   
4. Click Save.

As shown, the previous PDF interactive and fillable forms are no longer fillable.

Shortcuts

If the user right clicks on the document viewing area of the viewer, these shortcuts will provide them assistance to perform common tasks easily.

There are some shortcut key combinations to use eViewer v7 efficiently.